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Benefits - Current Employees
Medical Insurance
A choice from three options is provided through the Association of Washington Cities. Kaiser Permanente $200 deductible, Regence HDHP (with a City-funded HSA), and Regence HealthFirst 250. The City pays 100% of the premium for a full-time, regular employee and 80% of the premium for spouse and dependent children.
Vision Insurance
Vision Service Plan -The City provides a paid family vision plan which covers a yearly exam per person and a portion of vision hardware (frames, lenses, and contacts) depending upon the use of accepted network providers.
Dental Insurance
Washington Dental Service/DELTA is preventive, incentive-based dental coverage provided through the Association of Washington Cities, and pays as follows: 70-100% preventive, 70-100% basic, and 50% major dental to a maximum of $2000/person/year. Included is an orthodontic rider for children of 50% orthodontic expenses to a maximum of $1000 per child/lifetime. The City pays 100% of the premium for a full-time, regular employee and 80% of the premium for spouse and dependent children.
Basic Life Insurance and Long Term Disability (LTD)
The City pays for a $25,000 basic group life insurance policy as well as a long-term disability policy for employees and a $10,000 life insurance policy for dependents through Standard Insurance Company.
See below for additional life insurance information.
Washington State Department of Retirement Systems
PERS (Public Employee Retirement System) plans II or III is required for all general City employees. LEOFF (Law Enforcement Officers and Firefighters) plan is for safety service employees and PSERS is for Public Safety Service Officers (Jailers). Employee contribution rates (% of gross income) vary for the plans. The City makes a contribution as well. This is a required program, please review the website for information regarding these plans.
- PERS Plan Choice Booklet or Choose Your Plan Video
- Beneficiary Designation changes can be made in your DRS account
Planning for Retirement?
Other benefit options include the following:
Deferred Compensation Plans (DCP)
Save more with DCP!
In addition to our city-offered retirement plan we offer two deferred compensation plans that employees can sign up for at anytime, this is a self-paid option to help you save more for retirement.
- Mass Mutual DCP Summary (PDF) (minimum $25 per paycheck)
- Washington State DRS DCP Information (minimum $15 per paycheck)
The below benefits are available to new employees, current employees can sign up for these during open enrollment, November to December of each year.
Voluntary Group Life Insurance
In addition to our life insurance policy, this is a self-paid option. New employees have 30 days to sign up without having to provide evidence of insurability. The current employee can add life insurance during open enrollment.
Voluntary Life Summary and Rates (PDF)
On January 1, 2022, the following changes will take effect for additional life insurance:
- Employee additional life maximum increased from $300K to $500K.
- Spouse/domestic partner additional life maximum cap has increased from 50% to 100% of the employee election (an amount equal to the amount purchased for employee coverage).
Additional Life Employee Rate Table (PDF)
Additional Life Spouse/Domestic Partner Rate Table (PDF)
Due to the above changes, a one-time increase in voluntary coverage will be allowed without Evidence of Insurability (EOI). See the chart below to determine if an EOI is required:
| Who | Currently Enrolled | No EOI Required | EOI Required |
|---|---|---|---|
| Employee | No | $10,000 or $20,000 | Any amount over $20,000 |
| Employee | Yes | Increase by $10,000 or $20,000 |
|
| Spouse / Domestic Partner | No | $5,000 | Any amount over $5,000 |
| Spouse / Domestic Partner | Yes | Increase by $5,000 |
|
Note: If you were previously declined for additional life, you will need to submit an EOI for any amount elected. All requests for additional life will be reviewed to determine need for EOI.
To enroll and/or increase coverage for Additional Life:
- Review the Additional Life Insurance Rates for Employee (PDF) and Spouse / Domestic partner (PDF)
- Employee completes life insurance/beneficiary change form (PDF) for the special enrollment.
- Employee/spouse/domestic partner completes EOI form (PDF) as needed per guidelines above.
Send both the enrollment/change form and the EOI form (as needed) to Human Resources, the deadline for this special open enrollment is December 31st.
- If EOI is required, Standard will notify the employee of the decision, we will notify you. Coverage will be effective the first of the month following approval.
- If no EOI is required, coverage will be effective January 1, 2023.
Colonial Life & Disability
This is a self-paid individual and/or family coverage for Cancer Care, Short Term Disability, Life, Accident, Critical Illness, and more. Contact the plan administrator on the flyer for more information and to enroll.
Colonial Supplemental Insurance Flyer (PDF)
Flexible Spending Account (FSA)
Pre-Tax deductions (IRS 125 Flexible Spending Account) for unreimbursed medical expenses and/or dependent daycare
- FSA Information Flyer (PDF)
- FSA Enrollment Form (PDF)
- LIMITED PURPOSE FSA (LPFSA) - ONLY offered to HDHP-covered employees for eligible dental and vision expenses.
Health Savings Account (HSA)
Fully funded by the City, $3,500 per individual, $7,000 per family per year. Must be on the Regence High Deductible Health Plan (HDHP)
Long-Term Care Plan or WA Cares Fund
The Washington State Legislature established a long-term care insurance benefit for all eligible workers to address the future long-term care crisis.
- Learn about WA Cares Fund
- How to Apply for the Exemption (PDF) - to Opt-Out of WA Cares Fund if you already have a long-term care plan
Wellness Program
The City of Oak Harbor is committed to promoting employee health and wellness and offers a Wellness Program with fun and varied activities where regular employees can earn points to qualify for a Wellness Day off.
- Health Central/Castlight (earn your $35 reward and help us earn the 2% WellCity Award)
- Wellness Reward Program Guide (PDF)
Employee Assistance Program
View the employee assistance program page.
Free, professional and confidential counseling is available through our Employee Assistance Program (EAP) via ComPsych. EAP is available to the employee and their immediate family, including their dependent children and anyone living in their household. Guidance counselors are available 24 hours a day, 7 days a week to arrange an appointment with a qualified counselor in your area. Visit the EAP page for more information.
Vacation and Sick Leave Accrual
Full-time employees receive vacation accrual on the following schedule. Sick leave accrual is 8 hours per month. The vacation accrual rate for a part-time employee shall be pro-rated as a percentage of the full-time rate.
| Years of Service | Vacation Accrual Rate | Total Per Year | Maximum Accrual |
|---|---|---|---|
| 0 to 5 years (1st Month Through Month 60) | 8 hours/month | 96 Hours | 192 Hours |
| 6 to 10 years (Month 61 Through Month 120) | 10 hours/month | 120 Hours | 240 Hours |
| 11 to 15 years (Month 121 Through Month 180) | 13.33 hours/month | 159.96 Hours | 319.92 Hours |
| 16 to 20 years (Month 181 Through Month 240) | 15 hours/month | 180 Hours | 360 Hours |
| 21+ years (Month 241 and Beyond) | 16.66 hours/month | 199.92 Hours | 399.84 Hours |
Holiday Pay
The City provides eleven paid holidays per year plus two floating holiday of your choice (total of thirteen days).
AWC Forms
- Address Change Form - if you have a change of address, please fill out this form in NEOGOV and get back to HR as soon as possible.
- Benefits Enrollment Form - Has there been a change that affects your insurance? Please fill out this form and submit to HR.
Questions about your benefits?
Please email Liflor Barrera HR Generalist or call 360-279-4518.