ATTENDANCE
The Council excused Councilmember Evans from attending the meeting.
APPROVAL OF AGENDA
Approved as presented.
PRESENTATIONS
Community Presentations
- Whidbey and Camano Islands Tourism update presented by Sherrye Wyatt from Whidbey and Camano Islands Tourism.
- Port of Coupeville presentation about the acquisition and development of AJ Eisenberg Airport (KOKH).
PUBLIC COMMENT
The council received one comment online and eight comments by those attending about AJ Eisenburg Airport and one regarding House Bill 1240. Motion by Councilmember Hoffmire to extend the public comment portion of the meeting, seconded by Councilmember Munns.
CONSENT AGENDA
The following items were approved as presented:
- Approval of Minutes – March 21, 2023 Regular City Council Meeting and March 22, 2023 Workshop
- Approval of Payroll and Accounts Payable Vouchers
- Department of Ecology Municipal Stormwater Capacity Grant Amendment
- Final Contract Voucher Certificate – 2022 Hot Mix Asphalt (HMA) Overlay Project
- Inter-Agency Agreement: Island County to Fog-seal 2022 Chip-seal Streets
- Island County Interlocal Agreement: Hoffman Trail Project
Councilmember Marshall pulled the Reconsideration of Interlocal Agreement with the Port of Coupeville for Airport Purchase and Support. Councilmember Marshall moved to change the language in the Interlocal Agreement to state the City would provide $200,000 after the closing on the purchase of the Airport by the Port of Coupeville. Councilmember Munns seconded the motion. The vote on the motion was carried unanimously.
COUNCIL COMMENTS
- Councilmember Hoffmire thanked the City and Mayor for the opportunity to visit Washington, D.C. on behalf of the City.
- Councilmember Marshall talked about watching the Oak Harbor Growlers, a local Rugby Club, on Saturdays that is bringing new people to our community. He appreciated Parks and Recreation Director Brian Smith and City staff for their assistance in supporting this program.
- Mayor Pro Tempore Hizon talked about attending the Oak Harbor Public Schools and Oak Harbor Police Department School Safety event and encouraged everyone to go to Oak Harbor Public Schools Facebook page to watch it.
- Councilmember WD.C. r agrees with Councilmember Hoffmire’s comments about the trip to Washington, D.C.
PUBLIC HEARINGS AND MEETINGS
Resolution 23-05: Water System Plan Extension
Public Works Water Supervisor Chris Price introduced Russ Porter from Gray & Osborn to present the water system plans extension requirements per WAC 246-290-100, evaluation process, and next steps. The current extension is through 2024. Councilmember Munns moved to approve Resolution 23-05: Water System Plan Extension, seconded by Councilmember Hoffmire. The vote passed unanimously.
Resolution 23-06: Uploading Water Efficiency Goals
Public Works Water Supervisor Chris Price presented the water use goals to ensure safe local and reliable water. Reviewed infrastructure improvements, leak detection programs, consumption report monitoring, meter maintenance, and fire hydrant maintenance/education as methods to meet production goals. The consumption goal is below 64 gpcd on a 3-year average. The current average is 67 gpcd. Staff will increase education to the public to achieve the consumption goal. Councilmember Stucky made the motion to approve Resolution 23-06 updating the water efficiency goals, seconded by Councilmember Munns. The vote passed unanimously.
Ordinance No. 1975: Amending OHMC Section 3.64.501(5), Annual Permit Fee Review
Development Services Director David Kuhl presented the proposed annual fee review language, “Annually, the City Council may review and adjust the fee schedule as needed.” Councilmember Hoffmire made the motion to approve Ordinance No. 1975 amending Section 3.64.501 (5) relating to an annual permit fee review and adjustment, seconded by Councilmember Stucky. The vote passed unanimously.
CONTRACTS & AGREEMENTS
Professional Services Agreement: Carletti Architects for Fire Station Architectural Design
Fire Chief Ray Merrill made the presentation for a Professional Services Agreement between March 21, 2023 – December 2025 with Carletti Architects. Councilmember Marshall made the motion to authorize the Mayor to enter into a Professional Service Agreement with Carletti Architects in the amount of $402,365, to include a 10% contingency fund authorizing the Fire Chief to approve additional work as required, seconded by Councilmember Munns. The vote passed unanimously.
OTHER ITEMS FOR CONSIDERATION
Mangat Annexation – 21.3 Acres, located at 2890 N. Oak Harbor Road
Development Services Director David Kuhl presented a history of the process and previous requests from the Council. Reviewed the annexation areas, nearby properties, next steps for Council, and list of requirements for this annexation. Councilmember Munns made a motion to deny the motion at this time, seconded by Councilmember Hoffmire. The vote passed unanimously.
REPORTS & DISCUSSION ITEMS
Professional Services Agreement with Economic Development Council (EDC) for Island County – County Economic Development Strategy (CEDS)
City Administrator Blaine Oborn presented the background, benefits for grant applications, the scope of work, deliverables, terms/fees, other participants, schedule, and next steps. The cost of $24,000 would come from the General Fund balance. Request for Council input – no action requested.
EXECUTIVE SESSION
Per RCW 42.30.110(1)(b) – To consider the selection of a site or the acquisition of real estate by lease or purchase as pertains to price.
Mayor Severns reconvened the City Council Meeting. No action was taken during the Executive Session.
ADJOURN
The meeting adjourned at 9:27 pm.
WATCH THE MEETING ON YOUTUBE
https://www.youtube.com/watch?v=gehfhhSPV7c